Consilium Tools — internal automation portal for Consilium Contracting Services
A private employee portal used daily by Consilium staff to run internal workflows and automation across the business.
What Consilium Tools is
Consilium Tools is the internal automation portal for Consilium Contracting Services. It sits behind a login and is used by employees to handle the day-to-day work that doesn't fit cleanly inside off-the-shelf software: parsing supplier invoices, syncing data into SimPro, generating internal reports, and automating recurring admin that would otherwise eat a chunk of every week.
It isn't a public product. It isn't sold. It's an in-house tool, built for one company, used by the team that runs that company.
Who Consilium is
Consilium Contracting Services is a UK facilities management business based in Scotland, operating across pro-active and reactive maintenance for the UK trades industry. The team handles planned works and emergency callouts across a portfolio of commercial and public-sector clients.
Who built it
Consilium Tools was built by Owen Reid, founder of Foreman AI. The same engineering philosophy that shaped this portal — bespoke automation that fits the exact shape of a real trades business — is what now powers Foreman AI, the AI Employee for UK trade contractors.
Why it exists
Consilium needed a tighter way to run internal team workflows. Off-the-shelf tools didn't fit the shape of the work — too rigid, too generic, or too expensive once you account for the customisation needed to make them useful. Building bespoke meant the portal could grow with the business and absorb whatever new admin needed to be automated next, instead of forcing the team to reshape their work around someone else's product.
A concrete example: supplier invoice processing. Invoices arrive as PDFs in shared inboxes, get typed into SimPro by hand, then reconciled against purchase orders. That single workflow ate hours of admin every week and produced an error rate nobody was happy with. The portal handles it now end-to-end — PDFs in, parsed with AWS Textract, matched against the right PO, posted into SimPro with the line items already aligned. The same pattern repeats across other workflows: email triage, recurring management reports, callout scheduling. Each one is a small piece of admin the team used to absorb manually. Stacked together they add up to real hours back every week, and the portal keeps growing as new bits of admin get handed to it.
It's the same problem that led to Foreman AI: trade businesses end up doing more admin than they should because the software they're handed wasn't designed for how they actually operate. Building tools that fit the work, instead of the other way around, is the through-line.